If you run your own business, you know how important is to preserve your data and the data and personal information of your clients. Identity theft and scamming are some of the biggest problems nowadays, so protecting personal info is very important. We usually send out documents, informational files and contracts in regular envelopes.
But we have to think things through. Paper is not very durable and can get damaged beyond repair in some cases. It can get ripped, cut or even wet. That's why we have alternative mailing options such as the invoice envelopes. Each of these two options has its own pros and cons and which one you use, depends on you and your personal preferences.
What are Doculopes?
If you want all of your documents to arrive safely at the intended address, you should use this type of envelope. Consider buying high-quality, protective doculopes, and you’ll be sure everything arrives in one piece. These enclosed envelopes are great for sending invoices, operating instructions, warranty information or manifest logs.
They have extra adhesive which sticks firmly and securely to any surface. This adhesion makes them perfect for plastic satchel bags, mailing tubes and shipping boxes. They're designed to protect any document during transport. It's usually larger than an average envelope and much sturdier. It has several features that make it unique and so strong.
First of all, it’s made of tear-resistant materials. This means no scratches and rips no matter what the post transports it in. It also has weather-proof properties. So, if it gets in contact with some rain or snow you can be sure the documents inside won’t get wet or soggy. Every envelope has a clear window so the postie and you can easily identify the sender and the type of document they send.
Every industry can benefit from using these envelopes. Some of the most common sectors that use it are logistics, shipping companies and retail stores. There isn’t a better alternative on the market. A doculope can fit any sort of file no matter its size, even if it’s a single piece of paper or a large sheet you need to send. They have a simple-to-use enclosure, that’s very effective in keeping the documents inside.
They also come in an all-clear design, so you won’t have to open the doculope to see what’s inside. This is an option if you’re sending out papers that don’t have any sensitive information on them such as home addresses, phone numbers or bank account numbers. Businesses don’t usually buy this type of doculope, but it can sometimes come in handy.
One thing that business owners may think of as a downside is the price of the doculope. But the price you’re paying for one envelope is nothing compared to the safety features you get. Imagine if you need to send the same document again and again because it was damaged during transport. This would be a waste of money, time and precious resources.
So, making a small investment, in the beginning, can save you a lot of money in the future. Everyone's aware that businesses try to cut down costs wherever and whenever they can. They remove any unnecessary expenses in order to invest in something more useful. But investing in doculopes should be considered a priority.
How About Envelopes
When you’re running a business, it's very important how your customers perceive you. You should put effort into everything that comes out of your offices, including the mail you send. You can start with the smaller things such as invoice envelopes and regular envelopes. Even though they may seem insignificant, they can leave a big impression.
They can make a huge difference if you put some thought into them. Most companies use stock envelopes, and that’s fine, but it doesn’t do anything for the business. Custom envelopes, on the other hand, are something different. You can order your own custom-made envelope and take marketing to the next level.
Make sure you choose a design that’s unique and easily recognisable. Something that your customers will notice immediately and recognise that it’s you. This design can include your logo, the name of the brand written in an interesting, not overly complicated font, your address and even make the colours of the envelope match your company.
You can play with shapes and sizes as well. You can order anything from DL to A3 and be ready for any type of shipment. Ask for high-quality paper materials. This way your customers will know they deal with a serious business that considers every little detail. People usually don’t open their mail right away because everything looks the same. But if you send them something recognisable, they’ll notice it and will want to see what’s inside.
Every manufacturer offers envelopes with different types of adhesives, from high to very strong depending on what you’re sending out. It's always a good idea to get the stronger ones. This will make sure the documents don’t get out of the envelope during transport. Some are even reinforced with additional closing features. But keep in mind the contents inside may get damaged if the paper gets wet or scratched.
Many designs have a clear window so the recipient can see who send the letter and what are its contents. This is optional and if you already have a custom design with your logo, it’s unnecessary. Many businesses assume that doing online marketing and sending everything through the internet is the right way to go. But there is a large group of people that prefer the old-fashioned paper package filled with the information they need.
Doculopes or Traditional Envelopes?
Now that you know the pros and cons of both choices, you can choose according to your needs. Doculopes are safer for sensitive information and prevent damage. But standard envelopes allow you to customise them and make them all about you and your business. It all depends on the mail you send and your customers.
